HIPAA MADE EASY: A WORKBOOK FOR MENTAL HEALTH CLINICIANS © 2nd Edition (2004)

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HIPAA MADE EASY: A WORKBOOK FOR MENTAL HEALTH CLINICIANS © 2nd Edition

This workbook demystifies HIPAA, providing information, procedures, structure and the forms necessary to become compliant with the new HIPAA regulations. These regulations apply to all mental health clinicians (licensed and unlicensed, in mainstream or alternative practice) who transmit protected health information electronically for specific healthcare transactions. Transmission of electronic information includes sending an electronic fax (computer generated), using an insurance company's website to process insurance claims, using a website to process client information, sending an e-mail with client information, removing any electronic storage outside of the office for any reason, etc.

Second Edition: 2002

Table of Contents

Introduction

Chapter 1 HIPAA and Your Practice

Introduction to HIPAA

Electronic Transmission of Health Information

Three Important Sections of Required HIPAA Compliance

The Standards of Privacy

The Rights of the Patient

Administratrative and Procedural Requirements

Chapter 2 The Privacy Standards

Health Information

Protected Health Information

Uses and Disclosures of Protected Health Information

Treatment, Payment, and Healthcare Operations

Psychotherapy Notes

Notice of Privacy Practices

Acknowledgement of Receipt of Notice of Privacy Practices

Chapter 3 The Rights of the Patient

Patient Rights

Parents and Minors

Chapter 4 Administrative Requirements

The Rights of the Clinician

Clinical Considerations

Employees

Patients

Marketing Activities

Chapter 5 Clinical Checklist

Important Steps to Follow

Question # 1 — Does HIPAA Apply to Your Practice?

Question # 2 — Does Your Office Know the HIPAA Requirements?

Question # 3 — Does Your Office Know How to Apply the HIPAA Requirements?

Question # 4 — Is Your Office Using the Required Forms?

Question # 5 — Has the Notice of Privacy Practices Been Posted?

Question # 6 — Have the Contact Person and Privacy Officer Been Appointed?

Question # 7 — Are Your Employees Trained Appropriately?

Question # 8 — Does Your Office Have a Health Information Management Log?

Question # 9 — Does Your Practice Have the Business Agreements in Place?

Question # 10 — Is Your Office Secure?

Question # 11 — Does Your Office Perform Non-TPO Activities Using PHI?

Question # 12 — Has Your Office Instituted a Complaint Protocol?

Chapter 6 HIPAA Terminology

Definitions of General Administrative Terminology

Chapter 7 Questions and Answers

Chapter 8 HIPAA Forms

Form I — Notice of Privacy Practices

Form II — Acknowledgement of Receipt of Notices of Privacy Practices

Form III — Authorization to Use and Disclose Health Information

Form IV — Health Information Management Log

Form V — Business Associate Agreement

Form VI — Complaint Form

Form VII — Staff Policy Review Documentation Log

Chapter 9 California Mental Health Law & the Federal Privacy Rule (HIPAA)

References

Index

The workbook includes a CD containing all the necessary editable and printable forms to be HIPAA compliant are enclosed. These are provided on MS Word and can be modified to fit the needs of individual mental health practices.

These forms are only sold to clinicians who have purchased the "HIPAA Made Easy" book, the HIPAA online course, or the HIPAA Self-Study course. They will be sent only to registered purchasers of these items.

The set includes: a) Notice of Privacy Practices, b) Acknowledgement form, c) Business Associate Agreement, d) Complaint form, e) Information Processing Management Log, f) Authorization to Use and Release form, and g) other required forms.

Print as many as you need for your practice. These are sample educational forms and are not legal forms. Each clinician takes the responsibility of consulting with an appropriate attorney to assure that these forms meet the requirements of the Health Insurance Portability and Accountability Act.

Forms in Spanish are sold separately. See Publications